Southeastern Section of the American Physical Society Annual Meeting
October 24-26, 2024
UNC Charlotte campus
We are pleased to invite you to the 91st Annual Meeting of the Southeastern Section of the American Physical Society (SESAPS). SESAPS 2024 will be held October 24-26 on the campus of UNC Charlotte.
Established in 1937, SESAPS exists for the advancement and diffusion of knowledge of physics within the southeastern region of the United States, including the states of Alabama, Florida, Georgia, Kentucky, Louisiana, Mississippi, North Carolina, South Carolina, Tennessee, and Virginia; the Commonwealth of Puerto Rico; and the US Virgin Islands. We especially encourage undergraduate and graduate students to attend and submit abstracts for oral and/or poster presentations. Limited travel support is available for students. We will also have numerous exciting special sessions, including a session to promote discussion on diversity issues in physics.
SESAPS 2024 will include sessions covering a broad range of current topics in physics research, a student poster session, a graduate program fair, and the presentation of the annual SESAPS awards in teaching, research, and service. Undergraduate students will have the chance to compete for prizes for best oral and poster presentations. The meeting banquet will feature a keynote address aimed towards a general audience.
Abstract submission
Abstract submission deadline: October 6th, 2024
Abstract submission link:https://physics.planion.com/Z?7L7D16DLL
Abstracts for contributed talks and posters from any field in physics will be accepted. Abstracts should be no more than 1300 characters. Further guidance on preparing your abstract can be found on the APS website.
https://www.aps.org/about/governance/policies-procedures/abstract-submission
Registration
Early registration deadline: October 17, 2024
Please register for the meeting directly through the APS website:
https://my.aps.org/NC__Event?id=a0lVs000000zSIjIAM
The registration fees are as follows.
| Registration type | Before October 17 | After October 17 |
| Undergraduate student (APS member) | $15 | $15 |
| Undergraduate student (non-member) | $60 | $70 |
| Graduate student (APS member) | $60 | $70 |
| Senior/Retired (APS member) | $40 | $50 |
| Early Career (APS member within 5 years of receiving PhD) | $80 | $100 |
| Regular APS member | $100 | $120 |
| Non-member | $150 | $180 |
Location
The meeting will be held on the campus of UNC Charlotte. More specific location information will be added as the meeting approaches.
Lodging
Below is a list of nearby hotels with approximate pricing (as of August 2024).
- Hampton Inn Charlotte-University Place ($122-149)
https://www.hilton.com/en/hotels/cltuvhx-hampton-charlotte-university-place
- Holiday Inn Charlotte University ($108-142)
https://www.ihg.com/holidayinn/hotels/us/en/charlotte/cltup/hoteldetail
- Drury Inn & Suites Charlotte University Place ($113-151)
https://www.druryhotels.com/locations/charlotte-nc/drury-inn-and-suites-charlotte-university-place
- Home2Suites by Hilton Charlotte University Research Park ($141-169)
https://www.hilton.com/en/hotels/cltcuht-home2-suites-charlotte-university-research-park
- Hilton Charlotte University Place ($161-194)
https://www.hilton.com/en/hotels/clthuhf-hilton-charlotte-university-place
- UNC Charlotte Marriott Hotel & Conference Center (143-199)
Transportation
Getting to and from CLT airport:
- Rideshare – Uber/Lyft is the quickest and easiest option.
- Public transport – You can either take a bus and connect to the light rail, or there are multiple bus options. You can plan your trip on the Charlotte Area Transit System (CATS) website (https://www.charlottenc.gov/CATS/Trip-Planner) or download the CATS app (https://www.charlottenc.gov/CATS/Bus/Mobile-Apps).
Getting to campus:
- Walking – The hotels listed above are all within walking distance of campus.
- Public transport – There are two light rail stops for campus, the JW Clay Blvd station and the UNC Charlotte station. There are also multiple bus routes that can stop near campus.
- Driving – You can drive around campus, but parking can be difficult at times. Check the Visitor parking map on the UNC Charlotte website (https://pats.charlotte.edu/parking/parking-maps/). The CRI deck on the west side of campus near the JW Clay Blvd light rail station always has spots available. From there you can take the free Niner Transit Silver Route bus to the rest of campus.
Getting around campus:
- Campus map – You can access the interactive campus map on the UNC Charlotte website (https://facilities.charlotte.edu/our-services/maps/interactive-campus-map)
- Free Niner Transit Bus Service – There are multiple free bus routes to get around campus. You can see the bus routes and track the bus locations in real time on the website or download the Passio GO! App (https://pats.charlotte.edu/transportation/niner-transit-bus-service/).
- Walking or biking – The campus is walkable but fairly large, and there are some hills.
Graduate School Fair
The SESAPS meeting will feature a graduate school fair with representatives from physics-related graduate programs. As a student, there is no cost to attend the grad fair, and you do not need to register for that session specifically. All students are welcome.
If you would like a table at the grad fair to represent your graduate program, please register for the meeting and choose the option for the grad fair registration. There is no cost for having a table, but spots are limited, so register as early as you can.
Travel Support
Students who are presenting (either poster or oral presentations) are eligible for travel grants to support for partial reimbursement of travel costs.
Travel grant application deadline: October 6, 2024
Students who are presenting (either poster or oral presentations) are eligible for travel grants for partial reimbursement of travel costs. Please submit your application on the SESAPS website.
https://engage.aps.org/sesaps/meetings/upcoming/travel-grants
schedule
Day One: Thursday, October 24th
08:15-09:00 AM: Breakfast (Lucas Room, Cone Building)
09:00-09:15 AM: Welcoming Remarks (McKnight Hall, Cone Building)
09:15-10:15 AM: Plenary Session (McKnight Hall, Cone Building)
10:15-10:30 AM: Coffee Break (Cone)
10:30-12:00 PM: Oral Breakout Sessions (Cone 111, 113, 210)
12:00-02:00 PM: Executive Committee Meeting (Cone 208)
12:30-02:00 PM: SPS Luncheon (Lucas Room, Cone Building)
02:00-03:30 PM: Oral Breakout Sessions (Cone 111, 113, 210)
03:30-04:00 PM: Coffee Break (Cone)
04:00-05:45 PM: Poster Session`(Student Activity Center)
06:00-07:30 PM: SPS Social Event (Observatory)
Day Two: Friday, October 25th
08:15-09:00 AM: Breakfast (Lucas Room, Cone Building)
09:00-10:00 AM: Plenary Session (McKnight Hall, Cone Building)
10:00-12:00 PM: Oral Breakout Sessions (Cone 111, 113, 210)
12:00-01:30 PM: NMC Lunch (Lucas Room, Cone Building)
“Departments Under Threat” talk (more details coming soon)
01:30-3:30 PM: Oral Breakout Sessions (Cone 111, 113, 210)
03:30-04:00 PM: Coffee Break (Cone)
04:00-06:00 PM: Grad School Fair (Lucas Room, Cone Building)
06:15-07:00 PM: Banquet (Student Activity Center)
07:00-08:00 PM: After Dinner Speaker (TBD) (Student Activity Center)
Day Three: Saturday, October 26th
08:15-09:00 AM: Breakfast (Grigg Hall)
09:00-10:30 AM: Department Tours (Grigg Hall)
10:45-11:45 AM: Breakout Panel Discussions (Grigg Hall)
11:45-12:45 PM: Plenary Session (McKnight Hall, Cone Building)
12:45-1:00 PM: Closing Remarks (McKnight Hall, Cone Building)